Benefits
- Extended health care
- Flexible schedule
- Paid time off
- Work from home
Full job description
Who is CheckingIn? they are virtual gathering space that fosters holistic healing, preserves traditions, and creates a sense of belonging through cultural connections for Indigenous communities. We specialize in providing custom-branded apps tailored for the Indigenous communities that focus on reconnection and revitalization of culture, supporting individuals on their path of learning and healing.
What are they looking for? they are seeking for a highly organized and proactive Executive Assistant to support our CEO at CheckingIn. This critical role involves managing administrative functions, handling communication, and assisting with day-to-day operations to ensure the executive team operates efficiently.
Location: This position is entirely remote, with a preference for candidates located in the Pacific Time Zone. A dedicated co-working space is available in Vancouver only.
Responsibilities
- Schedule and organize meetings, appointments, and travel for executives.
- Handle incoming and outgoing correspondence, including emails, phone calls, and messages.
- Prepare agendas, take minutes, and follow up on action items from meetings.
- Manage expense reports and reimbursements, including generating invoices and basic accounting duties (Honorarium payments, allocating expenses in QuickBooks).
- Track grant reporting, manage expenses, and assist with financial reporting.
- Assist with new hire processes, including explaining expense reporting and managing basic HR documentation.
- Assist with special projects, research, and data analysis as needed.
- Organize company events, meetings, and team-building activities.
- Handle sensitive information with discretion and maintain confidentiality.
Preferred qualifications and skills
- A minimum of 3 years of experience in an executive support or administrative role.
- Strong organizational skills, with the ability to multitask and prioritize effectively.
- Proficiency in QuickBooks, Microsoft Office Suite, and Google Workspace.
- Excellent written and verbal communication skills.
- Attention to detail and a high level of accuracy in handling administrative tasks.
- Self-starter who can take initiative and work independently.
Salary Range: $50,000 – $60,000 CAD per year
Benefits
- Competitive Benefits Plan
- Indigenous Cultural Safety Training
- Opportunities for professional growth and skill development
- Flexible working schedule
- A collaborative and inclusive remote work environment
How to Apply: Interested candidates should submit their cover letter and resume in PDF format to jobs@checkingin.co. Please indicate your legal work status in Canada in your cover letter (Canadian citizen, Permanent Resident, or Foreign Worker with work permit expiration date).
Equal Employment Opportunity: CheckingIn is committed to creating a diverse and inclusive workforce free from discrimination. We celebrate diversity and are dedicated to creating an inclusive environment for all employees.
Application Deadline: Please submit your application by Oct 31, 2024
Job Type: Full-time
Pay: $50,000.00-$60,000.00 per year
Benefits
- Extended health care
- Flexible schedule
- Paid time off
- Work from home
Schedule
- Monday to Friday
Experience
- Microsoft Office: 3 years (required)
- Communication skills: 3 years (required)
- Administrative experience: 3 years (required)
- Organizational skills: 3 years (required)
- Office experience: 3 years (required)
Work Location: Remote
Application deadline: 2024-10-31